 | Accounts Payable
The AOD/AP Accounts Payable System was designed to control receipt and payment of invoices and perform other accounts payable functions.
AOD/AP will automatically handle interfund transfers between the General Fund and all other funds. AOD/AP interfaces to the AOD/GL General Ledger System and operates on various platforms, including Windows 95/98, NT and 2000.
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| Affordable Housing
The ALICE/HM HOME Funding System provides necessary administration tools to HOME Program-allocating agencies from Consolidated Plan formulation through fulfilling the compliance-monitoring requirements of the Program. ALICE/HM starts by establishing the funding program the agency will utilize to disburse the HOME-allocated funds. ALICE/HM ranks the requests from SR’s, CHDO’s or Developers performing the financial feasibility analysis of all projects. ALICE/HM maintains an internal matching process to track matching contributions and an internal disbursement process to track drawdowns from HUD and disburse funds to the participants. Facsimiles of the HUD HOME project set-up and project completion forms are also generated on demand.
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| Applicant Portal
Applicant Portal will allow applicants to view relevant information over a secure login connection that the HA
publishes. This information includes waiting list position, days on waiting list, current status. It also allows the applicant
to request certain changes, such as changes in address, phone numbers, family composition, or waiting list applied for.
Will be available for Elite, LIB and Flex.
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| Arbitrage
Emphasys Arbitrage Module is an add-on feature of Emphasys Debt Service. It will help you manage your arbitrage bonds in-house and provide you with the confidence in knowing your issues comply with the latest arbitrage requirements. It has wizard-like functions and allows you to generate rebate calculations and perform a number of accounting functions without ever needing to reenter data. It integrates the latest tax laws and federal stipulations into the process and alerts you to possible rebate liability as you navigate along.
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| Bank Book
Bank Book is an elementof the Emphasys Financial Administration suite. It is a state of the art component which is fully integrated with Accounts Payable and supports Positive Pay, ACH wire transfers and automated bank statement reconciliation.
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| Borrower Portal
Emphasys Borrower Portal allows borrowers to access account details including loan balances, payment due dates, payment history, and monthly statements. Borrowers can also view or change personal details on the loan account, calculate new amortization schedules with pre-payments, and much more. They will have quick access to their loan information 24 hours a day/seven days a week without the added expense of additional staff.
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| Case Management
Case Management , a submodule of the Elite Neighborhood Revitalization system , acts as a virtual file folder for organizing all the information that pertains to your agency’s common revitalization activities. You define specific case types (such as acquisition), and then each case will flow through a series of user-defined statuses and tasks.
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| Cash Management
Audit your Trustee's monthly statement faster than ever by utilizing AOD/CM.
With AOD/CM you can electronically receive your trustee's data daily, weekly, or monthly. Once the data is received, it can be verified, corrected, and reconciled to AOD's Investment, Debt Service, and General Ledger Systems.
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| Certification Online
AOD provides the next generation of software solutions for collecting Owner and Tenant Certifications via the web.
Property owners can log onto AOD/COL and key-in owner and tenant information, setup and change units, view and print compliance status reports, generate and print Annual Owner and Tenant Certification Forms and much more.
Once the Certification is submitted, the Agency compliance officer assigned to the project will receive an e-mail notification. The compliance officer would then process the submitted certification in the AOD/TC Tax Credit Compliance System. AOD/COL interacts with AOD/TC Tax Credit Compliance System to eliminate mistakes and duplication of input.
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| Commercial Paper
Commercial Paper is an AOD/DS sub-module that allows users to keep track of commercial paper programs including new issuances, remarketing and maturities. It even generates activity reports on one or all CP programs, indenture/series, option to include issuance details, range of activity dates and transaction type such as issuance and maturities. Plus, CP provides an end of period process (calculations and general ledger entries) for amortization of all outstanding CP issues with discounts, remarketing fee due the following month, interest accrual of all outstanding CP issues and total principal and discount issued and matured.
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| Contract Administration
The AOD/CA System provides Housing Agencies with a solution for performing Section 8 Contract Administration (CA) core tasks.
The System uses the ACC information to generate a daily, monthly or annually task list with due dates for all contract compliance requirements. AOD/CA Accepts HAP contract renewals electronically, generates Performa contract renewals based on selected options, and generates a task list for each contract renewal option. AOD/CA complies with HUD's data reporting procedures and data transfer requirements.
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| Core Financials
At the heart of the Emphasys Administration Suite is Emphasys Core Financials, which is comprised of General Ledger, Accounts Payable, Accounts Receivable and Bank Book. Core Financials integrates with Emphasys LIPH, HCVP (S8) and other software suites, Third Party software systems, other Emphasys Administration modules and with the Emphasys Advanced Financial Suite. The Core system allows users to optimize their decision making process and to streamline accounting with flexible account and allocation definitions, automated transaction processing for performing program centric, centralized, or project-based accounting across multiple funds and multiple fiscal years. Another key element of the Core Financials is the state of the art Bank Book system; fully integrated with Accounts Payable, Bank Book supports Positive Pay, ACH wire transfers and automated bank statement reconciliation.
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| Debt Service
The AOD/DS Bond Debt Service System was designed to provide housing finance authorities with the necessary tools to accurately maintain their outstanding bonds and all accounting functions related to them.
The system handles a number of bond structures, such as: Serial, Term, Cabs, and Cab Converters. AOD/DS accommodates up to four remarketings and ninety sinking funds per maturity.
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| e-MortgageDocs
As an add-on feature of Lender Online, the e-MortgageDocs Module allows lenders to submit all required documentation online. In turn, the housing authority can track the completion of loan packages without having to print mounds of paper, get an accurate account of when documents were actually submitted, and provide more immediate and accurate communication to the lender based on available information in the system. Major highlights of the new module include 1003 imports into Lender Online reservation page; 1003 capture of all data for future reporting by the HFA; upload of pre-scanned images and other documents; review of existing images and documents from Lender Online and Loan Tracking; and lender notification to HFA when the file is ready for review.
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| Einstein
Einstein is a web-based training program for Elite. It provides users with options of reading, participating or simply watching training simulations to learn or obtain refresher courses on a number of topics such as Section 8 and Low Income.
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| Executive Portal (HFA)
Emphasys HFA Executive Portal can help housing authority executives pinpoint inefficiencies and identify areas of improvement within their organization. It does this by measuring, tracking and reporting on key indicators. The Portal quickly tracks important information, displays relevant housing indicators, is presented in a user friendly format, and alerts you to benchmarks set by your agency.
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| Executive Portal (PHA)
Emphasys Executive Portal can help public housing authority executives pinpoint inefficiencies and identify areas of improvement within their organization. It does this by measuring, tracking and reporting on key indicators such as PHAS and SEMAP scores, occupancy and lease-up rates, move-outs, etc. The Portal quickly tracks important information, displays relevant housing indicators, is presented in a user friendly format, and alerts you to benchmarks set by your agency.
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| Family Self-Sufficiency
The Elite Family Self-Sufficiency (FSS) module is more than just a data collection tool for the HUD 50058. It is designed to assist your agency in the administration of a successful FSS program. Elite FSS helps your agency monitor family services, track correspondence and communications, track financial data, calculate escrow payments and interest prorations, process payments, and much more.
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| Financial Explorer
Dimensional analysis of general ledger transactions, accounts receivable and vendor history is facilitated by the Financial Explorer module, allowing users to drill down into transactional detail to their desired level of granularity. (Also available separately.)
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| Fixed Assets
The Elite Fixed Assets submodule is designed to improve management control over critical fixed assets and can help ensure proper custody and use of assets. By gathering and tracking crucial agency accounting information, the system can assist the user in performing better-cost analysis. For instance, Elite Fixed Assets can track the replacement and market value of each of your agency's assets. This information is necessary for insurance purposes and for recovery of maximum value after a loss. The Elite Accounting module meets the requirements for the Government Finance Officers Association (GFOA) Certificate of Conformance and will simplify your authority's implementation of GASB 34 requirements in the future.
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| Foreclosure & REO Control
The AOD/FR System is designed to aid housing finance authorities to process delinquent loans from advance claim payments through final disposition of the property if it should become real estate owned (REO).
The system works in conjunction with the AOD/SF Single Family Portfolio Management System and will generate the necessary entries for interface with the ALICE/GL Loan Tracking System.
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| General Ledger
The AOD/GL General Ledger System was designed exclusively for the Housing Finance Market.
AOD/GL automatically interfaces with all AOD Systems for complete integration. Trial balances and financial statements can be prepared by Bond Series, Indenture (Resolution), and Authority (Consolidated).
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| HQS Inspections
The Elite HQS Inspections system provides a complete workflow design that allows housing authorities to streamline day-to-day processes through automation. Manual processes such as generating quality assurance inspections, producing correspondence, tracking inspection history, scheduling appointments, and automatic reinspections can be automated with the Elite HQS Inspections.
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| Inventory Control
The Inventory Control system records, reports and maintains control over the physical inventory and stock items issued to or located in central and satellite warehouses, maintenance vehicles and items assigned to maintenance personnel. This information facilitates the ordering of supplies from vendors by maintaining stock status data and highlighting stock at or below reorder levels. Inventory may also be used to report usage and cost of maintaining authority property and conducting authority business. This is a perpetual inventory system.
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| Investment Management
The AOD/IV System controls purchases, sales and transfers by series and fund, and automatically calculates interest accruals and amortization of discounts or premiums.
AOD/IV has a mark to market function with calculation of GASB 31 adjustment. It will perform the 150% test, and keep history for arbitrage calculations.
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| Lender Online
Receiving reservations from your lenders has never been easier when you utilize AOD/LOL-Lender Online System.
Lender Online (LOL) was developed to be easily integrated with AOD/LT Loan Tracking Software. Lenders can enter reservations, check the status of loans, download reports, read bulletins, check allocation status, and more, via the Web.
AOD/LOL will validate reservations for program and IRS compliance and issue reservation numbers to the lenders, while they are on-line. Approved reservations are automatically downloaded into AOD/LT, ready for the next step in your approval process.
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| Line of Credit
LOC is an AOD/DS sub-module that allows users to keep track of lines of credits including rate changes, draws, interest/principal payments and commitment fees. It also calculates interest payments and commitment fee payments while users can initiate draws, principal payments and rate changes. It even generates reports for interest and commitment fee payments due as well as provide accounting information.
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| Loan Origination
Loan Origination, a submodule of the Elite Neighborhood Revitalization system, manages the service and tracking of all loans and liens attached to a given property, including the payee payback program.
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| Loan Servicing
AOD/SV is a full function mortgage loan servicing package that can work in standalone mode or integrated with other AOD software modules, such as the AOD/GL Certification Online and the AOD/SF Single Family Portfolio Management systems.
AOD/SV maintains wholly owned and GNMA mortgage pools by investor for any combination of first or second mortgage types, such as fixed, graduated payment, variable, adjustable rate and buydowns and handles a variety of payment frequencies.
The system provides daily transaction processing capabilities and contains full escrow accounting functions. AOD/SV can be setup to service both Singe Family and Multifamily loans.
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| Loan Tracking
AOD/LT Loan Tracking System works with AOD/LOL Lender Online, AOD/SF Mortgage Portfolio and AOD/UW Underwriting Systems to provide housing finance agencies the tools required to monitor and control loan originations for MRB and MCC programs.
This system tracks loan applications through purchase with up to 18 user defined stages to monitor originator performance. AOD/LT provides housing finance agencies the capability to establish various levels of fund allocations, and track target and non-target areas separately for new and existing construction. As loan records are processed through the system, AOD/LT will automatically reduce the appropriate allocation, so that you can always obtain up to date information on your original and revised allocation.
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| Loan Underwriting
AOD/UW Loan Underwriting System works with AOD/LOL Lender Online, AOD/SF Mortgage Portfolio and AOD/LT Loan Tracking Systems to provide housing finance agencies the tools required to monitor and control loan originations for MRB and MCC programs.
Underwriting is monitored under AOD/LT to insure that all underwriting requirements have been successfully met before loans are funded. AOD/UW lets you define the debt and payment ratio limits for each program and type of loan.
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| Materials Inventory
Supply-chain trends have shown that efficient inventory handling can free substantial operating cash; automated inventory control, demand forecasting, bar code capture and transaction management are just a few of the key features and benefits facilitated by Emphasys Materials Inventory. The system manages multiple warehouse locations, store rooms and trucks and identifies the build-up of excess or obsolete inventory. Analysis tools and just-in-time inventory management provides automated replenishment through the seamless integration with Emphasys Procurement. Fixed Asset records are automatically created upon issuance from inventory. Materials Inventory’s complete transaction management ensures high levels of inventory accuracy from receipt to issue, including transfers, adjustments, cycle counts, annual physical inventory counts and reporting. An addon, Vendor Connect, allows users to order items from a vendor’s website and bring them back into Emphasys Procurement for procurement policy enforcement.
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| Multifamily Compliance System
The AOD/MF Multifamily Compliance System was designed to provide the Housing Agency with the necessary tools to check Federal, State and Housing Agency compliance guidelines on all projects subsidized by the Agency and that are currently in their compliance monitoring period (Initial or Extended Use Period). The system provides a live interface with the Certification Online System (COL) to upload unit/tenant activity submitted by property managers via internet, but it can also work as a stand-alone module. AOD/MF automatically, or at a push of a button, launches all compliance tests and accurately produces the necessary forms and events including IRS 8823 Forms. The Agency is able to set various time parameters, on a project by project basis, for Annual Owner Certification and Tenant Certification submission and testing. AOD/MF offers a random audit selection process and keeps a history of audit findings, inspection ratings and non-compliance with Federal, State and Housing Agency guidelines.
The system is arduously maintained to comply with all federal regulatory guidelines.
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| Neighborhood Planning
This innovative module starts where revitalization starts: planning. Neighborhood Planning , a submodule of the Elite Neighborhood Revitalization system, allows agencies to develop a project plan to help with the specifics of its revitalization vision. Neighborhood Planning allows you to take your vision and transform it into a systematic, organized plan of action.
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| Partner Portal
The Partner Portal system allows vendors and landlords to access their information over a secure Internet connection.
Vendors and landlords can view such items as HAP registers by resident, status of inspections and re-inspections,
up-coming recertifications. It also allows prospective landlords the ability to enter in their properties as potential units
for rent. Applicants who are voucher holders can then search the system by geographic area to look for units they
might be interested in. Authority staff can also use the system for lookup purposes in terms of Landlord information,
available units, etc. This system ties to the Elite database through a secure connection.
Available now for Elite and will be available for LIB and Flex.
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| Payroll/Human Resources
The Emphasys Payroll and Human Resources Suite is a fully integrated human resources, benefit administration and payroll system. The suite consists of four modules to meet your agency’s needs: Emphasys Payroll, Emphasys Human Resources, Emphasys Benefits and Emphasys Self-Service.
The Payroll and HR Suite can be configured to reflect your business practices and processes. Individual users or groups of users can be provided with specific functionality according to their job responsibilities and authority to access sensitive information.
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| Pre-Qualification Portal
Emphasys Pre-Qualification Portal equips housing agencies like yours with a system designed with your consumers in mind. By providing a system that you customize to the needs of a particular resident sector, you can create a complete, one-stop portal to guide home buyers throughout the entire
homeownership process. With an online service available to them anytime of the day and even on weekends, consumers at their own convenience can minimize those silent paralyzing queries and actually find out if they qualify for one of your loan programs.
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| Procurement
Emphasys Procurement is a browser-based procurement system that has user-definable approval processes and procurement thresholds. The system automates the entire purchasing cycle while giving authorities more control over financial spending and processing.
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| Property Derivation
Property Derivation, a submodule of the Elite Neighborhood Revitalization system, simplifies the complex process of property reconfiguration. It allows for coherent tracking of multiple allocations and reallocations of square footage within new property lines and gives your agency incredible flexibility in creating new properties.
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| Property Management
Property Management is the cornerstone of the Elite Neighborhood Revitalization system. This module tracks all properties, buildings, infrastructure acquired for the purpose of redevelopment, rehabilitation or conservation.
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| Property Watch
Property Watch helps organizations move towards Project Based Accounting by providing a solution for reviewing properties and projects as assets. It is a data-aggregating and reporting solution that pulls data from Elite to create a single web-based asset portal.
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| Provider Management
Provider Management, a submodule of the Elite Neighborhood Revitalization system, tracks the many sources of funding for your revitalization activities, and how funds are being used. The comprehensive listing for each provider includes general information, specific account information, contract and contact information.
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| Public Housing
Elite Low Income Public Housing (LIPH) allows agencies to streamline day-to-day processes through automation. Manual tasks such as housing offers, unit matching, rent runs, correspondence tracking, validating certifications and submitting 50058s can all be automated with Elite LIPH.
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| Public Housing Tenant Financials
At the heart of the public housing financials is the Emphasys Administration Suite which is comprised of General Ledger, Accounts Payable, Accounts Receivable and Bank Book. These core systems integrate with Emphasys LIPH, HCVP (S8) and other software suites, Third Party software systems, other Emphasys Administration modules and with the Emphasys Advanced Financial Suite.
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| Rent Reasonableness
The Elite Rent Reasonableness module is designed to store and organize the information gathered in surveys of unsubsidized housing. This information can then be used in evaluating potential program units. The module may be used as a standalone system or installed on a variety of network platforms. Supported networks include Novell, Windows NT, RS6000, HP9000 and others.
The module is easy to use and offers tremendous flexibility during setup, allowing authorities to tailor the system to their specific needs. Users can then perform accurate unit comparisons by a variety of methods and under a variety of assumption sets.
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| Resident Portal
The Resident Portal allows secure access by current residents and participants to see relevant information over a secure
connection. This includes ledger information, inspections, recertifications and to submit changes to the agency such as
changes in income for review. Will be available for Elite, LIB and Flex.
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| Section 8
Elite Section 8 provides a complete workflow design that allows agencies to streamline day-to-day processes through automation. Manual processes such as issuing vouchers, tracking increment funding and submitting 50058s can be automated with Elite Section 8.
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| Section 8 Tenant Financials
At the heart of the Section 8 financials is the Emphasys Administration Suite which is comprised of General Ledger, Accounts Payable, Accounts Receivable and Bank Book. These core systems integrate with Emphasys HCVP (S8), LIPH and other software suites, Third Party software systems, other Emphasys Administration modules and with the Emphasys Advanced Financial Suite.
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| Single Family Portfolio Management
AOD/SF is an exception based reporting system that tracks loans through maturity, payoff or foreclosure. Each processing cycle, the system generates billing statements and trial balances to your servicers, and the servicers can send a report on exceptions electronically to AOD/SF.
AOD/SF can integrate with Loan Tracking, Underwriting, Foreclosure & REO and the Lender On-line Systems or work in a standalone mode. AOD/SF is maintained to comply with all federal regulatory guidelines and addresses Recapture Tax provisions for new and assumed loans, generates Qualified Bond Information Reports to the IRS and contains civil relief processing features.
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| SWAP
Emphasys SWAP Contract Module offers users with a system that administers an accurate, error-free portfolio. It maintains provider and contract information and a notional amount schedule. It also interlinks with DS- relationship to a maturity and calculates interest payments due to/from provider, net cash flow and variances. Plus, it tracks calls and mark to market and generates accounting information.
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| SymPro / Cash Flow Reporting
Selects transaction activity from your fixed income, debt and equity positions to produce an in-depth picture of current and projected cash balances identifying future cash/liquidity needs. Maintains multi-year actual transactions to serve as a basis for future term cash forecasting.
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| SymPro / Cash Management
Consolidates imported bank transactions and electronic funds transfers with transactions in the Emphasys SymPro Fixed Income, Debt and Equity Modules to present an integrated cash position worksheet.
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| SymPro / Debt Management Module
Provides a structured set of debt obligations with call, sinking fund, term, and redemption analysis. Tracks outstanding debt at the project, division, and enterprise level. Provides detailed arbitrage calculations, and defines cash flow obligations for the securities in each debt issue. Reports on remaining par, interest, and principal payments for all securities associated with a bond issue. Links scheduled debt payments to our Cash Flow module, enabling thorough liquidity management.
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| SymPro / Earnings Allocation
Allocates earnings from fixed income and equity investments to the participants in an investment pool. Calculates each participant's share and distributes earnings based on the proportional average daily balance of each account. Includes options for fee formulas, account exceptions and reports on all participants in the allocation pool portfolio.
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| SymPro / Financial Services Module
Automatically imports or reconciles investment or debt positions in your Emphasys SymPro portfolio with records held by a safekeeping, custody service or trustee. You may post the market prices of your positions supplied by custody or related service providers as well as import other financial service data files, such as cash transactions or cash balances.
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| SymPro / Fixed Income Module
Includes a comprehensive approach to fixed income investment management. Provides prior and current valuations, portfolio composition, earnings analysis, schedules of cash flows and maturities, buying and selling analysis positions with what if gain/loss calculations, sector and category analysis. All reporting requirements are available, including full-disclosure financial reports, asset reporting on book, par, market values, earnings reports, change in market value, total return and policy compliance reports.
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| SymPro / General Ledger Interface
Creates general ledger journal entries to reflect investment transaction activity within a portfolio for a specific date range. The activity includes purchases, sales, maturities, income earned, interest/dividends received, change in value, and related journal entries to reflect investment and debt transactions. Users can view the journal entries on screen, print reports, or export the data to an external general ledger application.
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| SymPro / Market Pricing
Price your portfolios automatically with a single mouse-click. The Fixed Income module informs you immediately when your prices are outdated; you can then use Market Pricing to update all of your positions at once with current market prices.
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| Tax Credit Allocation
The ALICE/TC Low Income Housing Tax Credit System provides tax credit allocating agencies the necessary tools to administer the LIHTC Program from the time of the Allocation Plan formulation through the placement in service date of the projects. Facsimiles of the IRS Forms 8609 are also generated on demand. Also, the system automatically monitors critical processing stages plus user-defined processes and milestones particular to each agency's administrative policy. In addition to all required IRS forms and notices, ALICE/TC produces the Underwriting Worksheet, Cashflow Projections, Sources of Financing Amortization Schedules and a variety of statistical and demographic analysis tools.
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| Tax Credits
The Emphasys Tax Credits system assists agencies with an array of tax credit needs such as IRS forms, testing and reporting. It simplifies processes by providing your agency with the necessary tools to administer your programs from the application process to the final year of compliance monitoring.
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| TRACS Reporting
The AOD/TA System was designed to control management of subsidized rental programs for Section 8 New Construction, Existing Section 236, and Moderate Rehabilitation housing.
The system data maintenance screens are designed to follow HUD forms 10/84 and 7/82 for processing of tenant certifications and recertifications. Market rate tenancies are also processed through AOD/TA as are vacancies, special claims, and TAP adjustments. AOD/TA produces all required HUD reports.
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| UPCS Inspections
The Elite UPCS Inspections system is a complete inspection system designed to manage every step of the inspections process and fulfill REAC's inspection requirements. There are two parts to the UPCS system, the main system and the handheld system.
Each handheld unit is assigned to an inspector and the selected inspections are downloaded to the unit. After the inspector logs in, his/her scheduled inspections are displayed on the screen. To open an inspection, the user simply touches the desired unit and the inspections screen is displayed. During the inspection, the inspector enters all the information into the handheld which is uploaded to the main system to update property or unit information, create work orders and generate letters.
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| Waiting List
The Elite Waiting List module manages the initial stages of placing persons in assisted housing - collecting applicant data, making eligibility determinations and drawing names from the lists. It handles multiple waiting lists for Section 8 and Low Income Public Housing programs, as well as any others. In addition, it meets HUD Fairness Standards, determining applicant position by federal and local preferences, bedroom requirements, and application date and time.
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| WebApp
The WebApp system is a web-based solution that allows potential applicants to determine their eligibility for any given
housing program, and to submit an application on-line. The application can then be imported directly into the Waiting
List module. This will reduce the number of ineligible pre-applicants, reduce Agency paperwork, and time spent on
nonqualifying applicants. The system can be used to publicize new programs and reduce traffic for frequently asked
questions. The system can also be used for current landlords and to attract new landlords. Landlords can fill out a
questionnaire regarding their needs and concerns and the answers could lead them to a list of programs they would be
eligible for and which department offers these programs. Community agencies can use the system to refer clients to
the Agency. The system is simple to use and minimal computer skills are required. The Agency can customize
questionnaires and results can be printed instantly. The system is multilingual and can be provided via a kiosk in the
Agency’s lobby or available online via the Agency’s website. Available now for Elite, LIB, Select and Flex.
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| Work Orders
The Elite Work Order system provides a complete workflow design that allows housing authorities to manage all their facilities including units, buildings, sites and common areas. To best optimize resources, the system gives users the ability to measure and track performance for all maintenance personnel, inventory control, preventative maintenance teams and any vendors who are providing services.
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| Work Write-Up
Work Write-up, a submodule of the Elite Neighborhood Revitalization system, allows an agency to track outstanding repair jobs, renovations and/or restoration activities. Acknowledging agencies’ differing needs, Write-ups can be reported in two ways: report by work area or report by trade.
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